This one's really cool …
I just built a workflow called "Taskmaster".
It goes through every task I have open in Notion and works out whether AI can do the whole thing end to end, with no input from me beyond a quick review at the end.
If it can, it marks the task as "Automatable" and writes a step-by-step plan straight into the task. If it can only get halfway, it does what it can to set me up and marks it "Assisted".
It's straightforward to build, but the "hours saved" are crazy.
How it works
I run it every morning, look through the different plans it creates, and, if the plan is sound, mark it as "Plan approved". Then Taskmaster automatically handles the task, stores all the outputs or outcomes within the task itself, and marks it as "Ready to review".
It's a really nice way to get all of those little admin tasks done quickly and to proactively automate tasks you wouldn't think could be automated.
For example, I had a task to do some project scouting for Kwanda. I assumed it wouldn't be automatable, but the execution plan and output was way better than I could have expected.
It was going to be a 2 hour deep work block but within 5 minutes, it was handled.
Here's how to build it
- Start with an AI assistant that can act, not just chat (I use Claude Code). It should be able to actually read your task list and do the work, not only talk about it.
- Ask it to build a skill. A skill is just a saved instruction it can run on command. You don't need to write any code. Paste the prompt below and it does the rest.
Here's the prompt I used
I want a skill called /taskmaster that helps me work through my Notion task list.
It should do two things:
First, go through my "Not Started" tasks and, for each one, decide how much of it you could handle:
- If you could do the whole thing yourself (right up to me giving it a final look), jot a short plan into the task and mark it "Automatable".
- If you can't finish it but could get it halfway there (do the research, find the right person, set things up so I just have to follow through), note what you'd prepare and mark it "Assisted".
- If it's really something only I can do, leave it alone.
When I'm happy with a plan, I'll mark that task "Plan Approved" myself.
Second, take any task I've marked "Plan Approved" and actually do it. Follow the plan, but always show me anything that goes out to other people (emails, messages) before sending. When you're finished, drop the results and a few suggested next steps into the task, move it to "In progress", and mark it "Ready for Review" so I know to take a look. Never tick a task off as Done yourself. I'll do that once I've checked it.
What I've learned running it
The "Automatable" vs "Assisted" split is what makes it useful. It's honest about what it can and can't do, so I'm not handed a half-finished job dressed up as a done one.
The real value is how often "I'll have to do this myself" turns out to be wrong.
Tools used
- AI assistant: Claude Code
- Task hub: Notion